Importing and exporting ePortfolio items

The Import/Export tool enables you to import and export ePortfolio items for use in other ePortfolios. When you export an item, you also export the item's description, tags, and settings. You do not export information about the user who created the item, users who left comments on the item, or assessments for the item. When you import an item, the system assumes that the item was created by the importing user.

With the exception of HTML presentations, you cannot export items for offline viewing. Exported items can only be imported into another Desire2Learn ePortfolio or systems that support the Desire2Learn ePortfolio XML format.

Table of contents

1. Access the Import/Export tool
2. Changes to item properties during an export
3. Exporting ePortfolio items
4. Importing ePortfolio items

Use case scenarios

• Create an export package with sample ePortfolio content and share it with users to get them started.
• Export your ePortfolio when you change institutions so you don't lose your work.

Access the Import/Export tool

1. Click ePortfolio on the navbar or from the My Settings widget.
2. On the My Items page, click Go to Import/Export page from the More Actions button.

Changes to item properties during an export

Property	Notes
Access Log for presentations	Does not include
Assessments	Does not include
Change Log for Edit permission	Does not include
Comments	Includes comments, does not retain commenter's name
Contents of a collection	Includes collection contents only if you export its items at the same time
Forms	Includes form artifacts; does not include the form that the artifact is based on System fields do not maintain their values; the system generates these values based on the user that imports the form Does not maintain rubrics embedded in a form
Items associated with a reflection	Includes associated items only if you export the items at the same time
Items in a presentation	Includes items within a presentation only if you export the items at the same time
Permissions	See [item] only
Presentation layout	Navigation settings, page settings, page names, and text areas remain the same Maintains profile settings, but displays information corresponding to the user who imports the presentation
Presentation theme	Does not include presentation theme; presentations revert to the default theme of the system on import
Reflections associated with an artifact	Includes associated reflections only if you export the reflections at the same time
Rubrics associated with an item	Does not include
Tag lists for a collection (dynamic collections)	Does not retain tag lists; all collections become static on export

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Exporting ePortfolio items

You can export your entire ePortfolio or specific items. If you export specific items, select Automatically include associated items to ensure you also export any related items you might want. If an item has multiple associations, it will only appear once in the exported zip file.

Export all items in your ePortfolio

1. On the Import/Export ePortfolio Content page, click Export.
2. Click All Items.
3. Remove unwanted items from the export list by clicking the Remove icon beside those items.
4. Click Export.
5. Click View progress of the export package and click the link for your export file when the file packaging completes.

   Tip  If you want to navigate away from this page or close the window, you can retrieve your export package from the Import/Export area in the Recent Activity list.

6. Save the export file to your computer or storage device.

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Export specific items in your ePortfolio

1. On the Import/Export ePortfolio Content page, click Export.
2. Click Selected Items.
3. Click Add Items.
4. Select the items you want to export and click Add.
5. Remove unwanted items from the export list by clicking the Remove icon for those items.
6. Click Export.
7. Click View progress of the export package and click the link for your export file when the file packaging completes.

   Tip  If you want to navigate away from this page or close the window, you can retrieve your export package from the Import/Export area in the Recent Activity list.

8. Save the export file to your computer or storage device.

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Export a single ePortfolio item

Click Export from the context menu of an artifact, reflection, collection, presentation, or learning objective. If you export a presentation, there is an option to export it to HTML format. See Exporting presentations to HTML for more information.

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Importing ePortfolio items

You can only import Desire2Learn ePortfolio packages into your ePortfolio. If you have other items you want to add to your ePortfolio, use the Artifacts tool to add them individually.

Note  If you import a form into the same ePortfolio a second time, only the form artifact imports; the source form does not import again. If a field does not match the source form, the system omits the response and validates it the next time the user edits the form.

Import an ePortfolio package

1. On the Import/Export ePortfolio Content page, click Import.
2. Upload your import file.
3. Click Next.
4. On the Preview page for the import package, enter any New Tags that you want all imported items to have.
5. Click Import.

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See also

• Exporting presentations to HTML